NJMET Purchase Order Quality Clauses
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Revision : November 2011
Clause-001: Quality Management System Requirements
Clause -001A: ISO 9001 Quality System Requirement
Seller shall comply with QMS
standard ISO 9001 “Quality System Requirements,” and all other terms
of this Purchase Order in the manufacture and / or delivery of the
materials or services in this order.
Clause -001B: Certificate of Conformance (C of C):
The seller shall provide Certificate of Conformance with the delivery of the product stating that the
requirements of the Purchase Order and Statement of Work (SOW –when
specified) has been fully met. The C of C shall be signed by the Quality
Manager or General Manager.
Clause -002A: Quality Flow -Down to Sub-Tier Suppliers
The
supplier’s Quality System shall assure all relevant Purchase Order
requirements are flowed down to their sub-tier suppliers. The supplier’s
sub-tier suppliers are responsible to comply with the same
specifications and requirements specified on this Purchase Order.
Clause -002B: Requirement for the qualification of personnel
The
supplier’s Quality System shall assure all relevant Purchase Order
requirements are met and all applicable processes affecting the final
quality of the product in the Purchase Order were rendered by qualified
personnel.
Clause -003: Product and Process Control and Quality Record Retention
Supplier’s Product and Process Control and Quality Records shall be
retained at the supplier’s location a minimum of 10 years from the date
of shipment, unless a longer retention period is herewith on the
Purchase Order. The records shall be adequate to ascertain the quality
level of production processes. This includes chemical and physical test
results of Raw Material used in the manufacture of the item on this
Purchase Order. Quality records shall be provided upon request from
NJMET.
Clause -004: Government /Customer Inspection (Right of Access)
RIGHT OF Access/Entry:
The Supplier shall reserve the right of entry
for NJMET, NJMET customers and regulatory agency personnel, for access
to any and all facilities where work is being performed or is scheduled
to be performed, including those facilities of Supplier’s sub-tier
Suppliers, in order to perform inspections, surveys or system
surveillance as part of verification of conformance to the requirements.
Supplier’s denial of access may result in disqualification of future
procurement with NJMET. The Supplier shall include the provisions of
these facility access requirements in its PO’s with sub-tier Suppliers.
This access shall provide, at no increase in
price, cost or fee to NJMET.
Clause -005: Manufacturer’s Part Numbers
If
an item on this Purchase Order is controlled by a Manufacturer Part
Number, it is the Seller's responsibility to assure that the Manufacturer
Part Number meets all requirements of the latest manufacturer data
sheet. Requirements exist relative to supplier notification to
organization of nonconforming product, and arrangements for organization
approval of supplier nonconforming material. Requirements for the
supplier to notify the organization of changes in product and/or process
definition and, where required, shall obtain organization approval.
Clause -006 : No Changes Without Approval
Except for first time purchases, items furnished under this Purchase
Order shall be identical in form, fit and function to a product
previously accepted by NJMET.
No
component substitution is allowed without NJMET approval. Alternate or
equivalent parts must be approved by Purchase Order amended prior to
shipment and acceptance by NJMET Quality and Purchasing
Department.
Clause -007 : Prohibition of Pure Tin
The
uses of Pure Tin Plated finishes are strictly PROHIBITED. Any Tin
Plating or Solder processes shall contain NO LESS then 3 percent LEAD
(Pb) composition, unless specifically authorized in writing by NJMET.
These restrictions apply for all types and levels of procurements, with
the supplier responsible for communicating these restrictions to
manufactures or sub-tier suppliers as required.
Clause -008 : Electrostatic Discharge Control
(ESD) Program-Quality
For
electrical and electronic parts susceptible to damage from Electrostatic
Discharge (ESD), the supplier is responsible to establish and implement
and ESD Control Program per the latest revision of one of either
MIL-STD-1686, EIA-625, ESD 2020
or better equivalent. The supplier shall take the necessary precautions
to ensure that static susceptible devices are adequately protected from
ESD damage during manufacturing, test, inspection, packaging and
shipping. Packaging shall be marked with an ESD cautionary note or
symbol.
Clause -009 : Requirements on Moisture Sensitive Devices
Clause -009A : Plastic Encapsulated Microcircuit (PEM)-Level 1
This PEM device has been identified as an MS Level 1. Therefore, devices
supplied under this purchase order shall be packaged IAW the latest
revision of IPC/JEDEC J-STD-033.
Clause -009B : Plastic Encapsulated Microcircuit (PEM)-Level 2-6
This PEM device has been identified as an MS Level range between 2 and
6. Therefore, devices supplied under this purchase order shall be
packaged IAW the latest revision of IPC/JEDEC J-STD-033. The
“Moisture-Sensitive Identification” (MSID) label and the “Caution” label
as specified in JEDEC JEP113 shall be affixed to the outside surface of
the moisture bag (MBB).
Clause -009C :
Specialty Metals
Clause Flow-down to Supplier:
Reference: DFARS 252.225-7014,
DFARS Subpart 225.7002-2 and DFARS 225.872-1(a) or (b)
DoD’s interpretation of this
specialty metals clause is
that it prohibits the contractor (including its suppliers at every tier)
from incorporating into military parts, components, and/or and item
deliverables “specialty metals”
(identified in the clauses, including titanium and stainless steel)
which have been melted outside the United States, its possessions, or
Puerto Rico, unless certain limited exceptions set forth in the clause
or DFARS Subpart 225.7002-2 apply. One such exception is for
specialty metals melted in a qualifying country or incorporated into an
article manufactured in a qualifying country. Those countries are
listed at DFARS 225.872-1(a) or (b).
a.)
If a
distributor or other sub tier supplier is the source of your material,
ensure that the specialty metals clause requirements have been flowed
down. Also take the necessary steps to ensure that your supplier
provides only specialty metals (such as titanium or stainless steel)
that have been melted within the United States or a qualifying country,
and if required, proper certifications are issued.
Clause -009D: Mercury
-
Free Certification ( when applicable)
Supplies furnished under this contract shall
not be contaminated by mercury
or
mercury compounds.
Contamination shall be prevented by ensuring that the supplies during
the manufacturing processes, test and inspections have not come in
direct contact with mercury or any of its compounds, not with any
mercury containing device employing a single boundary of containment.
Clause -009E: Foreign Object Debris (FOD) Program
The Supplier shall develop
and maintain a Foreign Object Debris (FOD) prevention program to
identify and eliminate foreign object entrapment areas and paths through
which foreign objects may migrate and cause product failure. The FOD
program will include design, manufacturing, and process controls to
prevent FOD in deliverable items. The Supplier shall include periodic
self-assessment of internal FOD prevention practices. Delivered material
must be clean and free from any material/debris, such as machined chips,
burrs, grinding dust, forming materials, corrosion, oil and other
foreign material on surfaces to prevent FOD entrapment.
Clause -009D: SEGREGATION OF LOTS:
The
Supplier will not co-mingle different date codes or production lots, nor
combine resubmitted parts with new production parts. Parts may be
submitted in one shipment provided the different date codes and lots are
identified and segregated.
Clause -010A: Supplier Quality Requirements
Supplier Quality Requirement is incorporated in this Purchase Order .
These documents may be found on NJMET website,
http://www.njmetmtl.com/docs.
Those suppliers not having access to NJMET website are required to
contact BUYER/ Director OF PURCHASING, Director of OPERATIONS to obtain
a hard copy of Quality Clauses.
Clause -010B : Standard
Sales Terms and Conditions
Standard Sales Terms and Conditions are
incorporated in this order by reference. The document may be found on
NJMET website,
http://www.njmetmtl.com/salesterms
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